Alamein International University (AIU) is opening a job opportunity for the following position:

Administrative Assistant in the Students Training Unit at Faculty of Pharmacy

Job Information

  • Job Title: Administrative Assistant
  • Job Location: Alamein International University, New Alamein City, Matrouh Governate 
  • Job Nature: Full Time
  • Working Hours: 9 am-4 pm, 5 days a week  
  • Contract Duration: One-year contract, renewable based on performance evaluation and university needs. 

Duties and Responsibilities:

  • Organize students files and training records.
  • Coordinate with training units and organizations.
  • Respond to students questions and requests 
  • Handle unit correspondence (e-mail, memos, external letters, etc.).
  • Coordinate all logistics for events including: booking venues, catering, setting of venues, security approvals.
  • Coordinate meeting agendas and record and document meeting minutes.
  • Follow up on units daily activities.
  • Provide general administrative support to the unit director.
  • Create and maintain an efficient filing and record keeping system.
  • Support and facilitate the completion of regular reports.
  • Perform other duties as required.

Minimum Job Requirements:

  • Bachelor’s degree from an accredited university, graduation year 2013 or recent.
  • Maximum age should be 35 years in 1/7/2025.
  • 5 years minimum proven work experience in university students’ training/affairs work.  
  • Excellent command of English and Arabic, written and spoken (Voice recording with application is a must).
  • Excellent interpersonal, communication and administration skills
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Ability to handle multiple tasks simultaneously with prioritization. 
  • Able to communicate professionally in Arabic and English.
  • Proficiency in MS Office
  • Ability to create sophisticated presentations.
  • Integrity and professionalism.
  • Applicant must hold Egyptian citizenship.

Assessment Method:

Short-listed candidates will be invited for interviews and exams.

Disclaimer:

  • Misrepresentation or omitting any facts relevant to the hiring process in your application and CV or during the interview may result in terminating the hiring process or the contract in addition to any subsequent actions. 
  • AIU hiring policy does not permit to hire relatives of the non-academic staff up to the third degree in the same organizational unit.
  • You are expected to provide reference letters and employment letters.

How to Apply:

Strong candidates are encouraged to apply through the application link below, this will require uploading an up-to-date CV and a voice recording in English for initial screening. 

Apply Now

*Deadline for application is 18 June 2025