Alamein International University (AIU) is opening a job opportunity for the following position:

Graduate Studies and Research Administrative Assistant

The Faculty of Graduate Studies and Research at Alamein International University (AIU) seeks applications from qualified individuals for a Graduate Studies and Research Administrative Assistant. As a part of establishing a world-class educational and research reputation, AIU runs several functions including graduate-level education, graduate research training, extra-mural research fund attraction and administration, research output dissemination, research facility marketing, as well as promoting industrial and community partnerships. We are searching for an experienced individual with a sound background and solid organizational and interpersonal skills to coordinate and execute the different functions related to graduate programs in AIU. The successful applicant will be expected to develop standard operational procedures in compliance with the curricula and policies in place governing the administration of the different graduate degrees offered. The successful candidate is expected to show a strong commitment to the activities required to run and develop graduate degree programs. We especially encourage applications from candidates with demonstrable expertise in the administration of graduate education programs who are capable of implementing high standards of administrative performance.

Job Information

  • Job Title: Graduate Studies and Research Administrative Assistant
  • Job Location: Alamein International University, New Alamein City, Matrouh Governate 
  • Job Nature: Full Time
  • Working Hours: 9 am-4 pm, 5 days a week  
  • Contract Duration: One-year contract, renewable based on performance evaluation and university needs. 

Duties and Responsibilities:

  • Establishing a comprehensive system for filing of all information, correspondence and documentation relevant to the administration of graduate degree programs
  • Organize activities related to registration, scheduling, examinations, result generation and reporting
  • Coordinate exchange of relevant information with other pertinent AIU departments including but not limited to Admissions, HR, Financial Departments, as well as scientific and technical units
  • Manage Research Proposal Administration for applications made on behalf of graduate students for funding including the archiving of proposals, follow up on funding, and triggering the preparation of and archiving the periodic financial and technical reports
  • Regular review of research fund disbursement and item allocation to different budget lines
  • Technical and administrative coordination with ethical review boards regarding the necessary approvals for student research activities
  • Perform other duties as required.

Minimum Job Requirements:

  • Bachelor’s degree from an accredited university.
  • Maximum age should be 37 years in 1/7/2025.
  • Ten years minimum demonstrated experience in technical aspects of the required activities.
  • Excellent command of English and Arabic, written and spoken (Voice recording with application is a must).
  • Excellent interpersonal and communication skills, and an interest in fostering collaborations with faculty members in the university and elsewhere are an asset.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Ability to handle multiple tasks simultaneously with prioritization. 
  • Able to communicate professionally in Arabic and English.
  • Excellent command of Information Technology Resources relevant to the required functions
  • Ability to create sophisticated presentations.
  • Integrity and professionalism.
  • Applicant must hold Egyptian citizenship.

Assessment Method:

Short-listed candidates will be invited for interviews and exams.

Disclaimer:

  • Misrepresentation or omitting any facts relevant to the hiring process in your application and CV or during the interview may result in terminating the hiring process or the contract in addition to any subsequent actions. 
  • AIU hiring policy does not permit to hire relatives of the non-academic staff up to the third degree in the same organizational unit.
  • You are expected to provide reference letters and employment letters.

How to Apply:

Strong candidates are encouraged to apply through the application link below, this will require uploading an up-to-date CV and a voice recording in English for initial screening. 

Apply Now

*Deadline for application is 06 July 2025