Alamein International University (AIU) is opening a job opportunity for the following position:

Administrative Assistant

Job Information:

  • Job Title: Administrative Assistant
  • Job Location: Alamein International University, New Alamein City, Matrouh Governate 
  • Job Nature: Full-time.
  • Working Hours: 9am-4pm, Sunday to Thursday  
  • Contract Duration: one year contract, renewable based on performance evaluation and university needs.  

Duties and Responsibilities:

  • Handle Director/Supervisor’s correspondence (e-mail, memos, external letters, etc.)
  • Coordinate all logistics for events including booking venues, catering, setting of venues, security approvals.
  • Coordinate meeting agendas and ensure all concerned parties are aligned, record and document meeting minutes and circulate to attendees.
  • Responsible for contacting outside organizations and arranging/confirming dates for meetings.
  • Maintain a database of mailing addresses, phone numbers and addresses for stakeholders.
  • Prepare background briefings, agendas, minutes and related correspondence for meetings.
  • Oversee smooth operations of daily department activities such as photo copying, scanning, mail and filing.
  • Provide general administrative support to other staff
  • Create and maintain an efficient filing and record keeping system/ following up is a must.
  • Answer phone calls and redirect them when necessary
  • Support and facilitate the completion of regular reports
  • Check frequently the levels of office supplies and place appropriate orders
  • Make travel arrangements
  • Perform other duties as required

Job Requirements:

  • Bachelor’s degree from an accredited university.
  • Maximum age 38 years in 1/5/2026.
  • Relevant experience, preferably as an Administrative Assistant
  • Excellent command of English and Arabic, written and spoken (Voice recording with application is a must).
  • Excellent interpersonal, communication and administration skills
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Ability to handle multiple tasks simultaneously with prioritization. 
  • Able to translate from English to Arabic and vice versa.
  • Proficiency in MS Office
  • Ability to create sophisticated presentation.
  • Integrity and professionalism.
  • Applicant must hold Egyptian citizenship.

Assessment Method:

Short listed candidates will be invited for interview and exams.

Disclaimer:

  • Misrepresentation or omission of any facts relevant to the hiring process in the application, CV, or interview may result in termination of the hiring process or contract.
  • AIU hiring policy does not permit to hire relatives of the non-academic staff up to the third degree.
  • Candidates are expected to provide reference and employment letters upon request.

How to Apply:

If you satisfy the qualifications listed in the qualification section and you think that you are a strong candidate for the job you are encouraged to apply for the job through the given link.

Apply Now

Deadline for application is 30/4/2026 or until the positions are filled.